Procedures

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Administrative Procedures

This Administrative Procedures Manual is designed to be the primary written source of administrative direction for the division. It is designed to be entirely consistent with the Board Policy Handbook and is an extension of policy in the form of procedures. This manual may make further reference to other detailed administrative documents that have been developed to provide specific guidelines on selected matters. It may also reference legislative provisions to which the Superintendent must adhere and, therefore, are not subject to change by the Superintendent.

There are five (5) categories in which administrative procedures are placed in the manual. The categories are:

  • 100 General Administration
  • 200 Instructional Programs and Materials
  • 300 Students
  • 400 Personnel and Employee Relations
  • 500 Business Administration

Administrative Procedure 100

AP 100 - Division Three Year Education Plan

Administrative Procedure 101

AP 101 - Division Annual Education Results Report

Administrative Procedure 102

AP 102 - 3 Year School Education Plan

Administrative Procedure 110

AP 110 - School Councils

AP 110 - School Councils - Appendix A

Administrative Procedure 111

AP 111 - School Year Calendar

Administrative Procedure 120

AP 120 - Policy and Procedures Dissemination

Administrative Procedure 121

AP 121 - Review of Administrative Procedures

Administrative Procedure 129

AP 129 - Safety Response to Critical Incidents

Administrative Procedure 130

AP 130 - Emergency School Closure

Administrative Procedure 131

AP 131 Emergency Planning

Administrative Procedure 132

AP 132 - Emergency Measures

Administrative Procedure 140

AP 140- Responsible Use of Electronic Information Resources

Administrative Procedure 141

AP 141 - Social Media and Online Posting

Administrative Procedure 151

AP 151 - Parent/Public Inquiries and Concerns

Administrative Procedure 152

AP 152- Media Relations

Administrative Procedure 160

AP 160 - Event Protocol

Administrative Procedure 171

AP 171 - Harassment of Students or Employees

Administrative Procedure 180

AP 180 - Freedom of Information and Protection of Privacy

Administrative Procedure 181

AP 181 - Records Management

Administrative Procedure 190

AP 190 - Copyright

Administrative Procedure 200

AP 200 - Organization for Instruction

Administrative Procedure 201

AP 201 - Student Program/Grade Placement/Retention

Administrative Procedure 202

AP 202 Curriculum Delivery

Administrative Procedure 205

AP 205 - Controversial Issues

Administrative Procedure 206

AP 206 - Religious and Patriotic Instruction

Administrative Procedure 207

AP 207 Human Sexuality Education

Administrative Procedure 210

AP 210 - Early Childhood Services

Administrative Procedure 211

AP 211 - English as a Second Language (ESL)

Administrative Procedure 212

AP 212 - Second Language Instruction

Administrative Procedure 213

AP 213 - Inclusive Education

Administrative Procedure 215

AP 215 - Off-Campus Education

Administrative Procedure 216

AP 216 - Outreach Programs

Administrative Procedure 217

AP 217 - Locally Developed and Acquired Courses

Administrative Procedure 230

AP 230 - Home Education

Administrative Procedure 250

AP 250 - Guidance and Counselling Services

Administrative Procedure 251

AP 251- Information Sharing Protocol for Family School Liaison Counsellors (FSLC)

Administrative Procedure 260

AP 260 - Community- Based Activities, Field Trips, Excursions and Tours

Administrative Procedure 270

AP 270 - School Libraries

Administrative Procedure 271

AP 271 - Learning Resources Challenges

Administrative Procedure 272

AP 272 - Christian Alternative Programs

Administrative Procedure 273

AP 273 - Alternative Programs

Administrative Procedure 300

AP 300 - Student Entrance Age

Administrative Procedure 301

AP 301- Attendance of Non-Alberta Students

Administrative Procedure 305

AP 305 - School Attendance Areas and Student Transportation

Administrative Procedure 309

AP 309 - Comprehensive School Health

Administrative Procedure 310

AP 310 - Safe and Caring School Environments

Administrative Procedure 311

AP 311 - Fire Safety

Administrative Procedure 312

AP 312 - Safety Programs

Administrative Procedure 313

AP 313 - Administration of Medication and Medical Treatment to Students

AP 313 - Administration of Medication and Medical Treatment to Students - Appendices

Administrative Procedure 314

AP 314 - Consent to Medical Treatment

Administrative Procedure 315

AP 315 - Accidents to Students

Administrative Procedure 316

AP 316 - Student Supervision

Administrative Procedure 317

AP 317 - Threat Assessment Protocol

Administrative Procedure 318

AP 318 - Head Lice Identification and Screening

AP 318 - Head Lice Identification and Screening - Appendix A

Administrative Procedure 319

AP 319 - Safe Interventions with Students

Administrative Procedure 320

AP 320 - Student Record Portfolio

Administrative Procedure 321

AP 321 - Youth Criminal Justice Act Records

Administrative Procedure 325

AP 325 - Right of Access

Administrative Procedure 326

AP 326 - Student Custody Disputes

Administrative Procedure 330

AP 330 - Student Attendance

Administrative Procedure 350

AP 350 - Services for Students and Children

Administrative Procedure 351

AP 351 - Student Discipline and Suspension

AP 351 - Student Discipline and Suspension - Appendix A - Safe School Action Plan

Administrative Procedure 352

AP 352 - Bullying Behaviour in Schools

AP 352 - Bullying Behaviour in Schools - Appendix A - Bullying Interventions

Administrative Procedure 353

AP 353 - Student Investigations

Administrative Procedure 354

AP 354 - Damage to School Property

Administrative Procedure 355

AP 355 - Use of Cell phones and Electronic Devices in Schools

Administrative Procedure 356

AP 356 - Alcohol and Drugs

Administrative Procedure 357

AP 357 - Student Search Procedure

Administrative Procedure 360

AP 360 - Student Evaluation

Administrative Procedure 361

AP 361 - Communicating Student Achievement

AP 361 - Communicating Student Achievement - Appendix A

AP 361 - Communicating Student Achievement - Appendix B

AP 361 - Communicating Student Achievement - Appendix C

Administrative Procedure 362

AP 362 - Appeals of Student Evaluation

Administrative Procedure 363

AP 363 - Achievement Test and Diploma Examination Analysis

Administrative Procedure 364

AP 364 - Grading for Learning

Administrative Procedure 365

AP 365 - Reporting Student/Child Achievement and Attributes

AP 365 - Reporting Student/Child Achievement and Attributes- Appendix A

AP 365 - Reporting Student/Child Achievement and Attributes- Appendix B

AP 365 - Reporting Student/Child Achievement and Attributes- Appendix C

Administrative Procedure 366

AP 366 - Concussions

Administrative Procedure 370

AP 370 - Course Challenge

Administrative Procedure 380

AP 380 - National/International Competitions

Administrative Procedure 400

AP 400 - Selection and Recruitment of Certified Staff

Administrative Procedure 401

AP 401 - Employment of Relatives

Administrative Procedure 402

AP 402 - Personnel Records

Administrative Procedure 403

AP 403 - Employee Resignations

AP 403.5 - Transition to Retirement Program (TRP)

Administrative Procedure 404

AP 404 - Staff Recognition

Administrative Procedure 405

AP 405 - Staff Participation in Community/Political Activities

Administrative Procedure 406

AP 406 - Secondment Leave

Administrative Procedure 407

AP 407 - Public Interest Disclosure Act (Whistleblower Protection)

Administrative Procedure 410

AP 410 - Role of the Teacher (Certified Staff)

Administrative Procedure 411

AP 411 - Teacher Growth, Supervision and Evaluation

AP 411 - Teacher Growth, Supervision and Evaluation - Appendix A

AP 411 - Teacher Growth, Supervision and Evaluation - Appendix B

AP 411 - Teacher Growth, Supervision and Evaluation - Appendix C

Administrative Procedure 412

AP 412 - Reduction in Teaching Staff

Administrative Procedure 420

AP 420 - Role of the Principal

AP 420 - Role of the Principal - Appendix A

AP 420.2 - Role of the Librarian

AP 420.1 - Role of the Administrative Assistant

AP 420.3 - Role of the Educational Assistant

AP 420.4 - Role of the Early Learning Educator

AP 420.5 Role of the Arabic and Islamic Instructor

Administrative Procedure 421

AP 421 - Role of the Vice Principal

Administrative Procedure 422

AP 422 - Evaluation of Principals and Vice Principals (School Administrators)

Administrative Procedure 425

AP 425 - Administrators' Association

AP 425 - Administrators' Association - Appendix A

Administrative Procedure 430

AP 430 - Non-Certified Staff

Administrative Procedure 431

AP 431 - Student Services: Non-Certified Staff Growth, Supervision and Evaluation

Administrative Procedure 432

AP 432 - Declaration of Confidentiality: Non-Certified Staff

Administrative Procedure 435

AP 435 - School-Based Support Staff Hiring

Administrative Procedure 440

AP 440 - Substitute Teachers

Administrative Procedure 441

AP 441 - Casual Support Staff

Administrative Procedure 450

AP 450 - Administrative Organizational Structure

Administrative Procedure 451

AP 451 - Role of Associate Superintendent (Human Resources)

AP 451.4 - Role of Manager of Human Resources

AP 451.1 - Role of Director of Human Resources

AP 451.3 - Role of Director of Learning (Technology, Career and Academic Counsellors, Library, Division Professional Learning, Second Languages, International Students

AP 451.5 - Role of the Executive Assistant, Human Resources

AP 451.2 - Role of Director of Human Resources (R. Brennan)

Administrative Procedure 453

AP 453.2 - Role of Director of Learning (Leadership/School Development)

AP 453 - Role of Associate Superintendent (Education Services - Pat Rivard)

AP 453.1 - Role of Director of Learning (Inclusive Education, Wrap-Around Services)

AP 453.5 - Role of Executive Assistant - Education Services

AP 453.3 -Role of Director of Learning (Adam Browning)

AP 453.4 - Role of Director of Learning (Jason Kupery)

Administrative Procedure 454

AP 454.3 - Role of the Transportation Services Supervisor

AP 454.2 - Role of Facility Services Supervisor

AP 454 - Role of the Secretary Treasurer

AP 454.1 - Role of Financial Services Supervisor

AP 454.1.1 - Role of Finance Officer

AP 454.2.1 - Role of Occupational Health and Safety Coordinator

Administrative Procedure 455

AP 455 - Role of Communications Officer

Administrative Procedure 456

AP 456 - Role of the Executive Assistant to the Superintendent

Administrative Procedure 466

AP 466 - Job Descriptions: Non-Certificated Staff

Administrative Procedure 470

AP 470 - Volunteers: Requirements for Volunteer Classroom Supports, Coaches and Supervisors

Administrative Procedure 500

AP 500 - Annual Budget Development Process

Administrative Procedure 501

AP 501 - Budget Implementation

Administrative Procedure 502

AP 502 - School Fees

Administrative Procedure 508

AP 508 - Travel Reimbursement

Administrative Procedure 510

AP 510 - Division Accounting Procedures

Administrative Procedure 511

AP 511 - Cash in School Buildings

Administrative Procedure 512

AP 512 - Petty Cash

Administrative Procedure 513

AP 513 - Authorized Signatures

Administrative Procedure 514

AP 514 - Purchasing

AP 514.1 - Purchasing Cards

Administrative Procedure 515

AP 515 - Property Disposal

Administrative Procedure 520

AP 520 - School Fund-Raising

Administrative Procedure 521

AP 521 - School-Generated Funds (SGF)

Administrative Procedure 522

AP 522 - Income Tax Deductible Charitable Donation Receipts for Donations Received

Administrative Procedure 530

AP 530 - Insurance Management

Administrative Procedure 540

AP 540 - Facilities Management

Administrative Procedure 541

AP 541 - Building and Grounds Security

Administrative Procedure 542

AP 542 - Chemical and Hazardous Waste Management

Administrative Procedure 543

AP 543 - Smoke/Tobacco-Free Environment

Administrative Procedure 544

AP 544 - Community Use of School Facilities

Administrative Procedure 550

AP 550 - Student Transportation

Administrative Procedure 551

AP 551 - Student Discipline on School Buses: Regular Route

Administrative Procedure 552

AP 552 Special Needs Transportation

Administrative Procedure 553

AP 553 - Optional Transportation Service With User Fee

Administrative Procedure 554

AP 554 - Volunteer Drivers and Bus Drivers

Administrative Procedure 555

AP 555 - Bus Transportation During Inclement Weather

Administrative Procedure 556

AP 556 - School Bus Replacement

Administrative Procedure 557

AP 557 - Community Bus Operations

Administrative Procedure 558

AP 558 - Safety Testing of Bus Drivers for Continued Compliance with Bonafide Occupational Requirements Age 65 and Beyond

Administrative Procedure 559

AP 559 - Bus Safety and Use

Administrative Procedure 560

AP 560 - Video Surveillance on School Buses