Procedures

215

AP 215 - Off-Campus Education

The division supports the provision of off-campus education opportunities through school/community partnerships to help students acquire knowledge, skills and attitudes, and gain practical experience related to life skills and career opportunities.

Educational experiences are not limited to the confines of a school building. Off-campus education programs such as work study, work experience and apprenticeship programs offer students unique opportunities to become familiar with the requirements of the work world. Alberta Education is expecting increased emphasis on these kinds of opportunities for students. 

Definitions

  1. In this administrative procedure, the following definitions shall apply:
    1. Off-campus education includes work study, work experience programs, registered apprenticeship programs, green certificate programs and cooperative education programs.
    2. Work study means off-campus experiential learning integrated with courses undertaken by a junior or senior high school student:
      1. As an integral part of the curriculum of a provincially approved school course or program (e.g., Science 9, Biology 30, etc.);
      2. Which is under the cooperative supervision of an off-campus coordinator and the employer's onsite representative;
      3. Which is to be short-term and part-time experience;
      4. Where no additional credit is given beyond that awarded for the course of which the work study is an integral part; and
      5. Which is part of community partnership (off-campus, job shadowing, workplace observation, mentorship arrangement) activities engaged in by students.
    3. Work place Readiness/Practicum means off-campus experiential learning undertaken by a junior or senior high school student:
      1. That may include job shadow, job investigation or research, workplace observation, work site investigation, or a mentorship arrangement or project;
      2. That is an integral part of the Knowledge and Employability curriculum;
      3. That is under the cooperative supervision of the supervising teacher and the employer's onsite representative; 
      4. To provide hands-on experience to help the student relate schooling to everyday life in the workplace and community;
      5. To earn credits toward the requirement for a Certificate of High School Achievement of an Alberta High School Diploma;
      6. Where the activities constitute a series of separate courses based on 25 hours per credit
    4. Work experience means off-campus experiential learning undertaken by a senior high school student 15 years of age or older:
      1. As an integral part of a planned school program;
      2. Which is under the cooperative supervision of a teacher-coordinator and employer;
      3. Which constitutes a separate course based on twenty-five (25) hours per credit; and
      4. Which, in the context of work experience in the Canadian Forces, constitutes a program plan and time-frame agreed to by the school, the student aged 17 or older, the parent and the Canadian Forces.
    5. Registered apprenticeship program means experiential learning undertaken by a senior high school student 15 years of age or older:
      1. As an integral part of a planned school program;
      2. Which constitutes a separate course based on twenty-five (25) hours per credit;
      3. Where a student is a registered apprentice; and
      4. Where the program meets the statutes and regulations relating to apprenticeship training.
  2. The off-campus education procedure shall be made available to students, parents and other stakeholder groups.
  3. The Work Experience Program consists of three (3) courses: Work Experience 15, 25 and 35. There are no prerequisites for these courses. Students may obtain three (3) to ten (10) high school credits in each of these work experience courses provided they have successfully completed a minimum of twenty-five (25) hours for each credit to a maximum of thirty (30) credits.  A maximum of fifteen (15) credits can be applied toward the student's graduation requirements.
  4. Off-campus education shall include an in-school job orientation and debriefing component to facilitate the development of knowledge, skills and attitudes that students must acquire in order to enter, adjust and advance in a career.
    1. Selected career transition courses from the Career and Technology Studies program are components of Work Experience 15, 25 and 35 as follows:
      1. HCS3000: Workplace safety systems is a prerequisite for the first off-campus education program.
      2. CTR1010: Job preparation is a recommended component of the second off-campus education program taken by a student.
      3. CTS3010: Preparing for change is a suggested component of the third off-campus education program taken by a student.
    2. Schools should report the marks and credits for the above CTS courses separately from the work experience courses.
  5. Students shall comply with the age requirements under the Employment Standards Code, RSA 2000, Chapter E-9 in order to participate in work experience education.
  6. Off-campus education shall be carried out under the supervision and guidance of a certified teacher approved by the Superintendent.
  7. Off-campus education shall be evaluated by the supervising teacher. The means of evaluation shall be conveyed to the student and the employer, as approved by the principal.
  8. The off-campus teacher shall specify learner expectations for each student in consultation with the student and the employer.
  9. The off-campus education teacher shall determine that a work site/station is acceptable. An approved work station must meet the following criteria:
    1. A trade, occupation or profession will be represented;
    2. A supervising person who is qualified in the trade or occupation will give direction to and supervise the student; and
    3. The work site/station will be acceptable in the terms of the Employment Standards Code, WHMIS, local standards and other legislated requirements.

Procedures

  1. The annual Application for Approval of Work Sites/Stations and a list of work sites shall be completed by the school, preferably in the spring for the following school year. This form will be approved and signed by the Superintendent or designate. The division designate is the school principal. Protection under the Workers' Compensation Act and the Board's liability is not in effect, nor are employers exempt from paying the minimum wage, until the Application for Approval of Work Sites/Stations is approved.
  2. The Agreement for Off-Campus Education Program shall be signed by the employer, the student worker, the parent/guardian (if the student is 16 years of age or younger) and the supervising teacher and kept on file at the school (see the Forms Manual – Sample Agreement).
  3. A list of all students participating in the program and their program placements shall be on file at the school.
  4. In the case of a student working after 6:00 p.m. and/or on weekends, the supervising teacher shall make available to students and employers a telephone number where someone responsible for the program can be reached.
  5. Students who are twelve (12) and thirteen (13) years of age may participate in an approved Work Study Program in the following general areas:
    1. Office and clerical work (delivery, filing, duplicating, telephone, receptionist, messenger);
    2. Cashiering and selling;
    3. Price marking, tagging, assembling orders, packing, shelving, rotating stock, receiving goods and arranging displays;
    4. Bagging and delivery of merchandise; and
    5. Librarian's helper. 
  6. The working hours for senior high school work experience students are restricted to 7:00 a.m. to 10:00 p.m. any day of the week, and 8:30 a.m. to 4:30 p.m. Monday to Friday for junior high students. The exemption from the minimum wage by the Employment Standards Branch, Alberta Labour, and Workers' Compensation Board coverage by Alberta Education applies only during these hours.
  7. A supervising teacher should monitor the work site/station once every 25 hours worked over the period of the off-campus placement. The principal and the supervising teacher shall ensure that adequate supervision is provided for students in work study sites/stations.
  8. An annual report combining the information from each school's annual evaluation of the Off-Campus education program shall be prepared by the Superintendent or designate on or before June 30.
  9. In the case of a Workers' Compensation Board (WCB) claim, the off-campus education teacher-coordinator shall submit the necessary forms to the Superintendent or designate. The Superintendent or designate will insert the Alberta Education account code, 345912/6, then submit the forms to WCB with the forms plus a copy of the approved Approval of Work Sites/Stations form to Policy Unit, Curriculum Standards Branch, Alberta Education, for processing and filing with the Workers' Compensation Board.

 

References

School Act, Section 54
Employment Standards Code, RSA 2000 c. E-9
Guide to Education ECS to Grade 12
Forms:  Sample Agreements for Off-Campus Education Programs