Procedures

454

AP 454.3 - Role of the Transportation Services Supervisor

Guided by the Division’s mission statement, vision, mandate, beliefs and values, the Transportation Services Supervisor will assist the Secretary Treasurer in fulfilling the general and specific aspects of the role description for the Superintendent as defined in the School Act and Board policy.

Procedures

The Transportation Services Supervisor is directly responsible and accountable to the Corporate Treasurer.


The Transportation Services Supervisor will have specific responsibilities for:

  1. Transportation Services Leadership
    1. Provides support for leadership on all matters related to Transportation Services.
    2. Develops and maintains positive and effective relations with provincial government departments/associations, neighboring school divisions and regulatory agencies/municipalities.
    3. Provides support for the professional development of Transportation Services staff and bus drivers.
  2. Human Resources Management
    1. Maintains a continual dialogue with bus drivers and other Transportation Services staff to ensure that good performance is recognized and that potential problem areas are identified and resolved.
    2. Ensures that bus drivers are maintaining their buses in a safe and clean condition; make suggestions for improvement.
    3. Conducts meetings and discusses with bus drivers/staff any proposed changes to Board policy, Administrative Procedures or service delivery, or as the need arises.
    4. Maintains all records necessary for the purpose of input documentation for the Payroll Department.
    5. Assigns, supervises, evaluates and recommends retention/termination/suspension of bus drivers, secretaries and mechanics.
    6. Oversees the coordination of extra-curricular busing and billing.
  3. Student Wellness 
    1. Provides for the safe transport of students to and from school and on field trips through transportation provided by the Division.
    2. Provides support to ensure that each student is provided with a welcoming, caring, respectful and safe riding environment.
    3. Ensures that at a minimum, twice yearly school bus evacuations are conducted with students.
  4. Transportation Services Management 
    1. Devises and implements cost-effective and effective bus routes; employer  work practices and work schedules; and student, driver, and employee codes of conduct, behaviour and discipline.
    2. Oversees the scheduling of maintenance, including semi-annual inspections, and coordinates repair work, with mechanics, on a priority basis for all vehicles.
    3. Ensures that necessary supplies and materials are on hand.
    4. In coordination with the mechanics, ensures the efficiency and cleanliness of bus shop operation.
    5. Ensures that adequate student transportation records are maintained including a Division map for each attendance area.
    6. Arranges for parent/staff provided transportation as the need arises.
    7. Arranges for the “School Bus Drivers License Endorsement Program” (S Endorsement) and first aid training for all drivers.
    8. Ensures that accident reports are completed in a timely manner.
  5. Fiscal Responsibility 
    1. Prepares annual operating and capital budgets.
    2. Monitors implementation of annual operating and capital budgets.
    3. Demonstrates inventory and purchasing control.
    4. Maintains cost records on all Division vehicles.
    5. Ensures that all bus routes are accurate in kilometres travelled.
    6. Ensures that transportation grant submissions are accurate and timely.
    7. Manages contracts and agreements with external agencies.
    8. Ensures all accounts payable are approved prior to release of payment.
  6. Administrative Procedures
    1. Participates in the planning, development, implementation and evaluation of Administrative Procedures within area of responsibility.
    2. Ensures the application of Administrative Procedures as required in the performance of duties.
  7. Organizational Management
    1. Maintains records and completes such forms as are required by legislation.
    2. Investigates and reports to the appropriate authorities all accidents involving school buses.
    3. Handles emergencies and deals with crisis situations in a team-oriented fashion.
  8. Communications and Community Relations
    1. Takes appropriate actions to ensure open and transparent internal and external communications are developed and maintained in areas of responsibility.
    2. Ensures parents, students and staff have a high level of satisfaction with the services provided and with the responsiveness of the Transportation Services department.
    3. Provides school bus transportation information to the public.
    4. Responds promptly and objectively to complaints/concerns received from parents, general public, principals, elected representatives, students and bus drivers and at all times acts in a manner that will enhance public relations and confidence in the Division transportation system.
  9. Secretary Treasurer Relations
    1. Establishes and maintains positive professional working relations with the Secretary Treasurer
    2. Honours and facilitates the implementation of the Board’s roles and responsibilities as defined in Board policy and encourages staff to do the same.
    3. Provides the information the Secretary Treasurer requires to perform his role in an exemplary fashion.
  10. Leadership Practices
    1. Practices leadership in a manner that is viewed positively and has the support of those with whom he works in carrying out the Secretary Treasurer expectations.
    2. Exhibits a high level of personal, professional and organizational integrity.
    3. Maintains a valid Class 2 License.
    4. Has participated in “S” endorsement training.
    5. Maintains a valid first aid certificate.

References

School Act, Sections 60, 61, 96, 113, 117  
School Bus Operation Regulation
Student Transportation Regulation
Traffic Safety Act
Funding Manual for School Authorities