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Administrative Procedure 361: Communicating Student Achievement - Appendix A

Purposes for and Methods of

Communicating Student Achievement 


Possible Methods to Achieve Purpose

Communicate daily concerns/celebrations/


(Suggested Time: ongoing)

  • Agendas:  written by student/teacher
  • Phone calls home
  • Notes: written by student/teacher
  • E-mails
  • Student written letter/note informing parents what they learned that day, including evidence of learning


Gather information about students

Establishing contact with parents/guardians

(Suggested Time: beginning of the year/ semester)

  • Phone calls home
  • Questionnaires sent home about:  student interests, motivations, stresses, social skills, out of school activities, academic strengths and areas of concern
  • Parent/student/teacher meeting at the beginning of the year
  • Meet the teacher night


Share information about program(s), assessment procedures and teacher expectations

(Suggested Time:  beginning of the year/ semester)


  • Informational night
  • Introductory letter
  • Program outline letter
  • Class newsletter
  • Class website
  • Student written letter/note informing parents what they learned that week/day

Communicate information about student progress

Goal setting

Address concerns such as:  homework skills, work habits, attendance, social interactions, etc.

Discuss strategies for improvement or enhancement

(Suggested Time:  before report cards)

  • Teacher/parent/student conferences
  • Portfolio sharing:

- parents/guardians come to the school and student shares work collected and reflected upon in portfolio

- portfolio or work samples/assignments/ tests with student reflection are sent home for parents/guardians to look at and respond to

  • Student-led conferences
  • Celebration of learning
  • Narrative reports by students
  • Interim mark statements/reports

Provide written affirmation of student achievement

(Suggested Time:  At the end of designated reporting periods)

  • Report cards
  • Mark statements
  • Interim mark statements/reports

Clarify questions/concerns resulting from the report card

(Suggested Time:  after report cards)

  • Parent/teacher conference by request
  • Phone calls

Discuss program placement for next year

(Suggested Time:  near year end)

  • Formal parent/teacher meetings
  • IPP meetings

“The most crucial part of the communication process is to ensure a shared understanding between the person providing the information and the information receiver. Communication of student achievement should be timely and should involve multiple reporting strategies.”  (A Framework for Student Learning, Alberta Assessment Consortium, 1997)

A wide variety of communication tools, each with a specific purpose and designed for a particular audience, is essential for effective communication of student achievement.  It is crucial to select the tool (method) that best serves the purpose.   (Developing Grading and Reporting Systems for Student Learning, Thomas Guskey and Jane Bailey, 2001)